February 23, 2024

Findphonecards

Bring Out Techno

Speaker’s Checklist – What To Pack For A Keynote Or Seminar

If you are speaking on a regular basis, you get used to packing and unpacking everything that you need for your presentations. However, it is very easy to leave something small behind that you really need! This can be really embarrassing.

Also, never make assumptions about what the venue is able to provide. A few years ago a speaker brought a presentation on a flash disk. This was in the days when many laptops did not have USB ports, or they were running Windows 95 which required special drivers to be able to read flash drives. Luckily we managed to find another laptop running Windows XP, otherwise the speaker would not have been able to use her slides. Never make assumptions!

I have my own checklist of stuff that I always take with me. I use some of them at almost every presentation, and some items (such as spare extension cables) are for “just in case”.

So, here are some things that you may consider adding to your checklist.

  1. Laptop
  2. Wireless (presenter) mouse
  3. Power cables
  4. Extension cables
  5. Multi-plugs
  6. Adapters & cables (USB, network, audio etc)
  7. Masking tape
  8. Presentation on CD, laptop & memory stick
  9. Backup copy of presentation in separate bag
  10. Venue should supply – but check with them!
    • Projector
    • Screen
    • Microphone / AV gear
    • White-board
    • Flip-chart
  11. White-board / flip-chart pens
  12. Conference packs / handouts
  13. Back of room sales items (books, CD’s etc)
  14. Spare batteries
  15. Printout of presentation (just in case)
  16. Business cards
  17. Nametag
  18. Printed introduction (for the MC to use to introduce you)
  19. Change of clothing – in case somebody spills coffee all over you just before you speak
  20. Directions to venue!

What do you pack that is not on my list?